Web-Based Construction Cost Accounting - GCPay
The Department of General Services (DGS) has contracted with a vendor, GCPay, to provide a web-based service to process pay applications and track expenses for construction projects. This system can be used for submitting, reviewing, and approving construction contractor’s CO-12 (Schedule of Values / Applications for Payment) and A/E invoices. GCPay has fields for inputting ledger entries for all other costs associated with a construction project, this allows agencies to capture all expenditure and budget data associated with projects in one location in real time. GCPay also provides SWaM (Small, Women and Minority Owned businesses) reports that comply with Department of Minority Business Enterprise (DMBE) reporting requirements.
Use of the GCPay system is mandatory for all pool-funded projects that include funds provided by the Six-Year Capital Outlay Plan Advisory Committee. At this time, the use of GCPay is optional for other state projects.
DEB Notice 032012
GCPay User Guide
Presentation from 2011 Forum (11/15/2011)
List of Pool Projects Required to Use GCPay
Importing Projects with Existing or Completed A/E and Construction Contracts:
If you have additional program questions, please send an email to DEBinfo@dgs.virginia.gov.
If you have questions regarding the system, registration, or training please contact GCPay:
1-877-447-2584 then press 1